Legal Personnel Assistant

For the New York Office of a Very Prestigious Law Firm
This is a filled position.

Responsibilities include:

• Coordinate the associate new hire orientation and departure process; handle verbal employment verifications; coordinate distribution of materials to associates; process vacation time requests; assist with year-end compensation process;
• Prepare personnel files and conduct quarterly audit of all associate files;
• Assist with logistics related to all Legal Personnel events;
• Process partner bar dues, charitable check requests and miscellaneous invoices;
• Draft and type correspondence, memos and preparing charts, etc.; handle heavy telephone volume; assist with heavy volume of filing; schedule meetings; provide forwarding information for Alumni;
• Assist with the documentation and collection of various Legal Personnel processes for Disaster Recovery purposes; assist with recruiting.

Qualifications include:

• Bachelor's degree; 2+ years of administrative work experience;
• Excellent written and verbal communication skills;
• Ability to work well under pressure and multitask; detail-oriented work manner, and ability to prioritize and meet deadlines;
• Ability to conduct research;
• Knowledge of computer applications including Word, Excel and Lotus Notes; the ability to learn other Legal Personnel applications including PeopleSoft; flexibility to work additional hours as needed.