Legal Personnel Coordinator

For the New York Office of a Very Prestigious Law Firm
This is a filled position.

Responsibilities include:

• Coordinate all aspects of the immigration process for attorneys in the New York office; work closely with immigration counsel to secure U.S. work authorization for incoming associates, current associates, and foreign associate attorneys;
• Coordinate the onboarding process for new hires, including the conflicts clearance process, background check, and transcript verification;
• Act as a point person for new hires prior to and upon their arrival; plan and coordinate various logistics for all new hire orientations, sharing the responsibility of leading one-off orientation sessions;
• Work alongside the Legal Personnel Manager to oversee the Foreign Associate Program and secondments to clients;
• Collaborate with Managing Partners on caucus and Firm meeting materials; coordinate the monthly budget review and assist with preparation of analysis for year-end budget;
• Assist with various initiatives and programs addressing associate feedback, work life balance and associate retention; generate various Firm surveys and questionnaires; conduct exit interviews.

Qualifications include:

• Bachelor's degree; 5+ years of experience in Legal Personnel or applicable experience in a service industry firm; immigration experience (or knowledge) is a plus;
• Superior communication skills, both written and verbal;
• Excellent organizational and problem-solving abilities; successfully meets tight deadlines and handles confidential information discreetly;
• Ability to work well under pressure and coordinate several activities at one time;
• Solid interpersonal skills and the ability to work and interact with attorneys and staff at all levels;
• Proficiency in various computer applications including the MS Office, as well as the ability to learn proprietary databases within Firm; knowledge of viDesktop a plus.