Practice Group Administrator, IP & Trademark

For the New York Office of a Well-Respected Law Firm

Responsibilities include:

  • Collaborate with partners to develop and execute best administrative practices and strategic plans, ensuring effective communication across the practice group;
  • Coordinate and process billing to include processing invoices for vendors, drafting, editing, and preparing pre-bills and final bills per attorney/client specifications and/or guidelines;
  • Work with marketing to create marketing materials and to plan and execute group events and other initiatives, coordinate client meetings and communications, and support client presentations and proposals;
  • Maintain and assist with practice group budget management, and provide feedback on client requests;
  • Review CLE opportunities and work with partners to fulfill the group’s educational needs;
  • Create and maintain filing systems for trademark prosecution and enforcement matters on NetDocs document system.

Qualifications include:

  • 3+ years of applicable experience in a law firm environment;
  • Ability to and build credibility and good rapport with lawyers, staff and clients;
  • Excellent written and oral communication skills, able to work independently and proactively, in a fast-paced environment;
  • Can organize, prioritize, plan, and multi-task to effectively meet deadlines;
  • Strong computer skills, including knowledge of Microsoft Office Suite required; Aderant Expert, Chrome River and Net Docs experience preferred; experience with trademark docketing and USPTO Financial Manager a plus.
Salary: $80k-$110k

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